Request for Qualifications - Insurance Broker

Bid Notice

For an Insurance Broker

City of Normandy
7700 Natural Bridge Road, Normandy, Missouri 63121
314-385-3300

Bids shall be submitted via e-mail, the subject line labeled "INSURANCE BROKER", no later than April 12, 2024.

INVITATION TO BID

The City of Normandy seeks to engage a vendor as their Insurance Broker. Firms are invited to submit their qualifications for consideration in providing a proposal for this scope of work. The submission of proposal in response to this RFQ will permit us to evaluate objectively the capabilities of your firm and pursue an ongoing dialogue of insurance services. This RFQ is for all lines of insurance the City needs including, but not limited to: Property, Liability, Auto, Workers’ Compensation, Health, Dental, Vision, and Life.

That awarded broker will become the Broker of Record for all current Insurance carriers as of May 10th, 2024.

The City reserves the right to accept or reject any or all bids and or combinations, thereof, and to waive any minor irregularities.

Bids shall be submitted via e-mail, the subject line labeled "INSURANCE BROKER", no later than April 12, 2024, to: 

Samuel Johnson
City Administrator
[email protected]

NOTICE TO BID

Notice is hereby given that the City of Normandy, Missouri, will accept email bids for an Insurance Broker for all lines of insurance the City needs including, but not limited to: Property, Liability, Auto, Workers’ Compensation, Heath, Dental, Vision, and Life for the City of Normandy, Missouri, per the specifications attached to the bid form. Copies of the request for qualifications (RFQ) may be obtained from Normandy City Hall, 7700 Natural Bridge Road, Normandy, Missouri 63121, or found at the bid packet linked below.

Bid proposals will be received by the City Administrator, Samuel Johnson via email, until April 12, 2024, at which time bids will no longer be accepted. Bids must be emailed in electronic PDF, labeled:

INSURANCE BROKER

The City reserves the right to reject any or all proposals, waive informalities in the process and accept the proposal deemed to be in the best interest of the City. The City of Normandy reserves the right to conduct investigations with respect to the qualifications of the proposer.

SELECTION PROCESS, CRITERIA, AND SUBMISSION INSTRUCTIONS

Statement of Qualifications will be evaluated and reviewed by our organization at which point your firm may be asked to make a presentation. We will evaluate firms based on the following 
considerations below:
•  Quality of broker response
•  Proposed approach and plan
•  Quality of services
•  Comprehensiveness of services offered

Interested and qualified firms should provide the following information in their Statement of Qualifications:

Firm Overview
1. Please provide a summary of your firm and its history.
2. Please describe your firm’s overall business philosophy regarding commercial insurance and employee benefits plans from a firm perspective, not the carrier perspective. What distinguishes your firm and its services from other brokers.
3. Please provide biographies of each member who will be assigned to our organization. Please indicate if there will be a dedicated account representative and which team member that will be.

Insurance and Risk Services/Capabilities
1. Describe how you use bench-marking tools to ensure that our programs are competitive in the marketplace.
2. How does your firm educate your clients on industry “best practices?” Please provide a sample “best practices” exhibit.
3. Does your firm provide clients with legislative and compliance updates? Please provide an example of this service.
4. Is your firm able to provide an automated learning management system? Please provide examples of this service.
5. Describe your firm’s claims review process and proactive risk mitigation services.
6. Please provide a detailed transition calendar should your firm be retained.
7. Please provide a minimum of three public entity references in Missouri, including the name of the client and contact information.
8. Our intent is for the brokers’ compensation to be through commissions paid and negotiated by the broker and carrier. Please note if there are any other fees your firm would charge and the applicable service.
9. Please provide any other pertinent information you would like to consider in the selection process.

All proposals will be retained.

Please use the following link to download the full RFQ for Insurance Broker below.